Automatically share and accept events based on group setting

LiveWhale
1

Hello. We have a use case where two major calendar groups (which have several small departments within campus) want to be able to automatically share all events within one group, to the other group, without the admins of each group having to share and accept events.
Has anyone else ever had a similar request? Are there any workarounds or possibilities?

Example: Calendar Group “Arts” is a division on campus, they have several separate calendar groups, i.e. “Arts History” “Arts and Literature” “Theatre,” etc. They want to start sharing any and all events with the “Humanities” group, who also has several calendar groups such as “Language” “Center for Asian Studies” “Center for Culture” “Commitee on Theater” etc. All groups have independent reasons for having their own calendar, but also want to have the Humanities group show all events from all departments. Today they achieve this by sharing the event, and the Humanities admin receives the notification, reviews the events and accepts. The admin is asking if there is a way to automate the share and accept so it’s not such a manual process for her each day.
Could this be a group setting, a check box of “Auto share all events with [selected group?]”

Note: they use the iframe calendar option from Humanities group to display events on their website and they do not want to move to a widget. I tried.

Thanks in advance for any ideas or help.

2

Hi Lanny,

Thanks for writing! I think this is pretty common (the example of German, Spanish, and French calendars that all want to be shown on “Modern Languages” division calendar, or theatre/music/dance groups whose events should appear under the same Arts calendar).

The setup documentation for “How many events, and which ones?” has a section called Add additional groups to a calendar that I think can be a solution to what you are looking for. Hope this helps!

3

Thank you, Karl, for the quick reply. This info is helpful, I appreciate your time.